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Posted: Thursday, February 8, 2018 12:43 AM

GIFTS & RECORDS COORDINATOR, PENN MEDICINE
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Posting Details
Posting Details
Reference Number
90-27932
Posted Job Title
GIFTS & RECORDS COORDINATOR, PENN MEDICINE
School Name
Development and Alumni Relations
Org
Penn Medicine Development
Posted to the Web
02/03/2018
Posted Job/Salary Grade
024
Employment Type
Non-Exempt
Hours
40.00
Position Type
Full Time
Position Schedule
8:30 a.m.-5:30 p.m.
Months
12
Position Length
Ongoing
Position End Date
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
School/Center Overview
The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world. Penn s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation s first university. We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University s commitment to excellence in teaching, research, and scholarship. Penn s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world. penn.edu/why-choose-penn/about-dar
Duties
Penn Medicine is one of the world s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report s survey of research oriented medical schools. The School is consistently among the nation s top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.The University of Pennsylvania Health System s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.Under limited supervision, handle gift processing system operations to ensure accurate recording and reporting of gifts and produce acknowledgements to donors for Medical Center Development. Produce Notice-of-Contribution correspondence generated by donations made to the Development program. Provide administrative support. Reports to the Manager of Gifts Administration.Responsibilities:Develop an understanding of the University s gift, financial and development systems, policies and procedures. Gain awareness of the educational research, clinical, operational and financial needs and goals of the University of Pennsylvania Medical Center and their relationship to an effective gift system.Responsible for organizing and maintaining confidential files and records associated with the fund raising activities of PENN Medicine Development & Alumni Relations.Responsible for processing the high-volume of gifts received by the Medical Center for its Annual and Capital Giving Program, including the preparation of gift transmittals and lockbox files. Reviewing gift transmittals and lockbox files submitted for processing; for accuracy and completeness, Forward copies to Development Communications as necessary. Reconcile gift transactions with bank deposit; Utilize Development database to retrieve and verify donor and gift information; update donor s bio information when necessary. Ensure adherence to schedules and procedures.Create acknowledgements for gifts received for the Medical Center Annual Giving Programs utilizing the acknowledgement system within the Development database. Produce acknowledgements based on the department s current acknowledgement policy. Proofread draft letters and labels for accuracy before circulating them to the appropriate staff for approval. Incorporate corrections, produce final letters and distribute letters for signature. Prepare signed letters for mailing by making the necessary copies, producing envelopes and marking the acknowledgements mailed on the system.Create Notice of Contribution correspondence generated by the gifts received for the Medical Center Annual Giving Programs utilizing a Development database. Produce thank-you letters and notice-of-contribution cards based on the policies of the program that received the donation. Proofread draft letters for accuracy before circulating them to the appropriate staff for approval. Incorporate corrections, produce final letters and distributes letters for signature.Provide information to inquiries from various constituencies concerning the various ways of making contributions to the Medical Center.Work in conjunction with Central Development, Medical Center and various University Departments; Medical Center Business Officers; Central Gifts Processing and the Treasurer s Office.Research, reconcile, and provide general quality assurance while serving as General Troubleshooter for problematic gifts.Perform additional duties as assigned.
Qualifications
High School diploma required. Some college preferred. Knowledge of computers; Microsoft Word and Excel essential. Ability to handle complex and highly confidential materials. 3-5 years general office experience required. 1 year in Development setting highly desirable.Ability to lift up to 25 pounds.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link
r.upenn.edu/postings/34427
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
+ *
How did you hear about this employment opportunity?
+ Jobs@Penn
+ Contacted by a Penn Recruiter
+ Referred by a Penn Employee
+ Referred by a friend or family member
+ Higher Education Recruitment Consortium (HERC)
+ Inside Higher Ed
+ Indeed.com
+ Other Internet Advertisement
+ Linkedin
+ Twitter
+ Other Social Media Site
+ Professional Affiliation/Trade Website
+ Diversity Association/Publication Website
+ Heard about it at a conference or career fair
+ Apple One
+ Recruitment and/or staffing agency
+ *
What is your highest level of education completed?
+ Less than high school education
+ High School Diploma or GED
+ Vocational or Technical School
+ Associate's Degree or Two Year College
+ Bachelor's Degree
+ Master's Degree
+ PHD/MD/JD or equivalent doctoral degree
+ *
How many years of experience do you have related to this position?
+ 0 to 1 Year
+ 1 to 2 Years
+ 2 to 3 Years
+ 3 to 5 Years
+ 5 to 7 Years
+ 7 to 10 Years
+ Over 10 Years
+ *
Do you have at least 3-5 years' of general office experience?
+ Yes
+ No
+ *
Do you have 1 year of development experience?
+ Yes
+ No
+ *
Do you have advanced knowledge in Microsoft Office and the ability to work with databases?
+ Yes
+ No
+ *
Do you have the ability to handle complex and highly confidential materials?
+ YES
+ NO
+ *
Do you have the ability to lift up to 25 pounds?
+ Yes
+ No
Applicant Documents
Required Documents
+ Cover Letter
+ Resume
Optional Documents
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