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Posted: Tuesday, October 10, 2017 12:37 AM

Req ID:11322
Shift: Any
Employment Status:AF : Active : Regular : Full Time
Job Summary 13;
The Psychiatry Residency Training Program Coordinator (Program Coordinator) provides day:to:day management and coordination of educational and operational activities related to the Psychiatry Residency Training Program. He/she also provides administrative support to the Director of Residency Training program, as well as coordination between attending physicians, lecturers, residents, medical students and institutional and regulatory administrative offices. The Program Coordinator is responsible for the coordination and organization of all Accredited Graduate Medical Education Psychiatry Residency Program activities, incl. creation, distribution, compilation and maintenance of all required documentation related to the trainees and educational activities. The Program Coordinator coordinates and administers human resource functions as well as budgetary and financial processes. Acts for and makes decisions in the program Directors absence within prescribed limits of authority.
The Program Coordinator must demonstrate initiative, resourcefulness, and problem:solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow.
Job Responsibilities 13;
Program Responsibilities:
:Oversees day:to:day operations of the program.
:Counsels residents on program policies and procedures, including issues such as scheduling, specific rotation requirements, annual and sick leave, benefits, etc. Tracks and verifies procedures.
:Arranges coverage for vacation, illness, or leave of absence.
:Coordinates residency retreats, conferences, and attendance.
:Maintains residency database and hard copy files of current and alumni residents.
:Produces and distributes resident manual, annual rotation schedule, and monthly changes.
:Prepares monthly call schedule.
:Coordinates In:Training Examination administration.
:Generates and distributes master didactic seminar schedule.
:Manages logistics associated with lecturer schedule, incl. preparation of lecture material.
:Coordinates resident assignments to various core and elective rotations.
:Acts as liaison to outside rotation site personnel.
:Keeps track of and forwards material needed when residents complete rotations outside of CHOP.
:Answering the request of faculty form outside rotations.
:Maintains documentation for board eligibility.
:Documenting ongoing resident training and completion of training.
:Schedules evaluations of all residents in program; supervising maintenance, confidentiality and accessibility of resident files. Ensures completion of resident and faculty evaluations.
:Coordinates feedback process to division directors on faculty and rotation evaluations.
:Provides support for joint training program between the adult PENN and child CHOP psychiatry training programs, the post pediatrics portals program, and the joint training initiatives with neurology, pediatrics, development behavioral pediatrics, the medical school and PENN.
:Coordinates clinical and lecture rotation schedules for general psychiatry residents, neuro: and developmental behavioral pediatric residents and trainees from other institutions.
:Provides office support for faculty and residents.
:Types letters, reports, and memoranda from written copy and related materials as requested according to office procedures.
:Completes surveys about training program, resident time studies e.g. for UPenn, GME, Medical Staff Affairs, and other institutions.
:Makes travel and lodging arrangements for the Training Director as needed.
:Maintains Training Directors calendar.
:Answers telephone, routes and screens callers, takes messages and provides routine i


• Location: South Jersey

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