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Posted: Wednesday, July 19, 2017 1:31 AM

Job Summary 13;
Responsible for managing/supporting daily operations of the department of nursing: build, manage, and execute schedules in Kronos; manage day to day staffing needs for department of nursing through Kronos and OptiLink; budget monitoring and processing RN overtime requests for all inpatient nursing departments. Responsible for the oversight and effective operations of all clerical support activities: payroll, human resources records processing and management, provides reports and administrative/secretarial support as directed. Requires considerable initiative and ability to work autonomously. Excellent communication skills and independent judgement are essential. May fill more than one position.
Job Responsibilities 13;
Supports the build, management and execution of all staff schedules in Kronos system (75 of time).
:Serves as the timekeeper for STAR payroll system.
:Opens and closes schedules, provides open shift availability to team.
:Clearly communicates with staff on opening/closing of graphs.
:Reviews and revises scheduling guidelines in conjunction with nursing leadership according to department policies and hospital standards.
:Develops unit schedule for Float Pool, SWAT, Nurse Residents, SNA, IPC, Psych Tech, Sitter, Nurse Tech staff. Adheres to the unit and department guidelines for scheduling.
:Balances graph, ensures specialty roles on each shift such as lead etc. Monitors PPL time as a whole to balance the graph.
:Corresponds with staff regarding the schedule and requests.
:Creates and maintains summer vacation calendar.
:Monitors holiday wish lists/switches.
:Monitors staff schedules including being the contact person for requesting of days off, vacations and switches.
:Regularly participates in hospital wide:scheduler meetings.
:Partners with leadership on daily operations of the schedule.

Works with leaders to support adequate staffing throughout the Nursing Department utilizing the scheduling systems.
:Reviews CSO staff scheduled for the day.
:Sends necessary communications to unit.
:Uses resources in Kronos and OptiLink to determine requested staffing needs throughout the hospital.
:Follows guidelines for determining appropriate staff assignments in consultation with the nursing operations leader.
:Assigns all staff in Kronos, coordinates reassignment of staff throughout the department as necessary.
:Receives all sick calls for inpatient nursing and notifies unit of call outs, enters appropriate pay codes into Kronos, including comments for GI as necessary.
:Makes adjustments during the shift to move personnel from one unit to another in response to patient care needs.
:Manages OT costs and cancels staff as needed based on department of nursing and HR policies and procedures.
:Facilitates the integration of data, information and knowledge to support nursing administration in appropriate decision making. 13;
Job Responsibilities (Continued) 13;
Manages the department of nursing RN above status/overtime and requests for extra time through CSO for all staff following department of nursing and HR policies and procedures.
:Reviews open shift requests in Kronos daily for all directed departments, approves, refuses requests.
:Manages requests through the CSO Scheduling mailbox daily for all department of nursing staff who wish to pick up additional time with CSO.
:Reviews requests to cancel above status, overtime or extra time through CSO, enters appropriate pay codes and ensures a cancelled shift is added back to the departments open shift list so their needs can be filled.
:Fields phone calls regarding scheduling questions related to above status, overtime, or extra time and directs caller appropriately.
:Manages the department administrative and clerical functions including customer reception where needed.
:Develops and maintains a supportive relationship with other departments in order to promote teamwork, emphasize qual


• Location: philadelphia, South Jersey

• Post ID: 39095833 southjersey is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017