Posted: Wednesday, July 19, 2017 1:31 AM
Job Summary 13;
Responsible for managing/supporting daily operations of the department of nursing: build, manage, and execute schedules in Kronos; manage day to day staffing needs for department of nursing through Kronos and OptiLink; budget monitoring and processing RN overtime requests for all inpatient nursing departments. Responsible for the oversight and effective operations of all clerical support activities: payroll, human resources records processing and management, provides reports and administrative/secretarial support as directed. Requires considerable initiative and ability to work autonomously. Excellent communication skills and independent judgement are essential. May fill more than one position.
Job Responsibilities 13;
Supports the build, management and execution of all staff schedules in Kronos system (75 of time).
:Serves as the timekeeper for STAR payroll system.
:Opens and closes schedules, provides open shift availability to team.
:Clearly communicates with staff on opening/closing of graphs.
:Reviews and revises scheduling guidelines in conjunction with nursing leadership according to department policies and hospital standards.
:Develops unit schedule for Float Pool, SWAT, Nurse Residents, SNA, IPC, Psych Tech, Sitter, Nurse Tech staff. Adheres to the unit and department guidelines for scheduling.
:Balances graph, ensures specialty roles on each shift such as lead etc. Monitors PPL time as a whole to balance the graph.
:Corresponds with staff regarding the schedule and requests.
:Creates and maintains summer vacation calendar.
:Monitors holiday wish lists/switches.
:Monitors staff schedules including being the contact person for requesting of days off, vacations and switches.
:Regularly participates in hospital wide:scheduler meetings.
:Partners with leadership on daily operations of the schedule.
Works with leaders to support adequate staffing throughout the Nursing Department utilizing the scheduling systems.
:Reviews CSO staff scheduled for the day.
:Sends necessary communications to unit.
:Uses resources in Kronos and OptiLink to determine requested staffing needs throughout the hospital.
:Follows guidelines for determining appropriate staff assignments in consultation with the nursing operations leader.
:Assigns all staff in Kronos, coordinates reassignment of staff throughout the department as necessary.
:Receives all sick calls for inpatient nursing and notifies unit of call outs, enters appropriate pay codes into Kronos, including comments for GI as necessary.
:Makes adjustments during the shift to move personnel from one unit to another in response to patient care needs.
:Manages OT costs and cancels staff as needed based on department of nursing and HR policies and procedures.
:Facilitates the integration of data, information and knowledge to support nursing administration in appropriate decision making. 13;
Job Responsibilities (Continued) 13;
Manages the department of nursing RN above status/overtime and requests for extra time through CSO for all staff following department of nursing and HR policies and procedures.
:Reviews open shift requests in Kronos daily for all directed departments, approves, refuses requests.
:Manages requests through the CSO Scheduling mailbox daily for all department of nursing staff who wish to pick up additional time with CSO.
:Reviews requests to cancel above status, overtime or extra time through CSO, enters appropriate pay codes and ensures a cancelled shift is added back to the departments open shift list so their needs can be filled.
:Fields phone calls regarding scheduling questions related to above status, overtime, or extra time and directs caller appropriately.
:Manages the department administrative and clerical functions including customer reception where needed.
:Develops and maintains a supportive relationship with other departments in order to promote teamwork, emphasize qual
• Location: philadelphia, South Jersey
• Post ID: 39095833 southjersey