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Posted: Tuesday, July 25, 2017 10:08 AM

Job Description:/h3:
Administrative Assistant

JOB DESCRIPTION: The Administrative Assistant has the primary responsibility to provide administrative support to the Vice President and the department of Development and External Affairs, including operations in fundraising, marketing, public relations and internal communications. Additional support provided to the President/CEO and Executive Team as needed. This candidate handles all gift processing and acknowledging; improves the operating quality and efficiency of the department through careful planning and a systematic approach to processes and procedures; manages independent and team projects; and assists with special events. Duties are performed to ensure compliance with regulatory agencies. All essential job responsibilities will be executed in accordance with Inglis Administrative policies, ethics and guidelines.
Education and Experience Requirements:
This successful candidate will possess a Bachelors degree in a related field and 3 years or more of administrative assistance exp. Candidate must possess microsoft office, word, powerpoint, outlook and excel exp. Knolwedge of additional software such as Microsoft Publisher, Visio and Raisers Edge a plus, not required.
ESSENTIAL FUNCTIONS, QUALIFICATIONS and SKILLS:
General Administrative Tasks
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General project management
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Maintain electronic and paper files
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Generate and edit general correspondence
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Maintain staff meeting agendas, track and document progress, and help to coordinate next steps
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Monitor and answer various phone lines for the department and serve as a point of reference for incoming inquiries
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Coordinate registration and reservations for office staff
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Coordinate internal and external meetings, including maintaining the agenda, supporting documentation, room reservations, parking requests, catering, etc.
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Conduct general research on an as:needed basis
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Maintain and track inventory of marketing collateral
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Track and place orders for office supplies
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Track advocacy:related visits and agendas

Gift Processing and Acknowledgment
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Accurately and promptly record all contributions in Raisers Edge within 48 hours of receipt
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Process regular financial reports and work closely with the Business Office
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Prepare timely acknowledgement letters with accurate and appropriate language within 24 hours
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Maintain donor records, electronic and paper
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Routinely coordinate with users of other internal databases (SOS, etc) to maintain accurate records
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Maintain demographic information for donors and related parties as necessary
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Work closely with other department members on custom acknowledgments as needed
:Coordinate the Department Budget and Bills
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Coordinate all aspects of bill paying for the department, working with each member of the department, the Business Office, and other departments
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Track expenses and maintain the budget for the department
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Reconcile expenses monthly with each member of the department and the Business Office
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Reconcile income monthly with the business office and internal fundraising reports
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Work directly with the Director of Development on drafting department budgets
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Maintain all records and files pertaining to expenses

Other Support Services
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Assist in coordinating mailings for the department, including generating mailing lists, formatting, mail merges and printing
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Attend and assist with events, including pre:event and event day support as needed
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Assist in maintaining databases and keeping records up:to:date
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Assist as needed in coordinating research and other documentation
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Maintain thorough records on projects
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Manage all online accounts and subscriptions for publications/other
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Provide other assistance as necessary


Company Description:/h3:
Founded nearly a century and a half ago, Inglis mission is to enable people with disabilities to achiev

Source: https://www.tiptopjob.com/jobs/70165180_job.asp?source=backpage


• Location: South Jersey

• Post ID: 41221863 southjersey
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